Indoor, Outdoor and Athletic Field Rentals
The Arlington Heights Park District has a variety of meeting rooms, gyms, banquet facilities, tennis courts, picnic shelters and athletic fields that you may reserve for your next event! For general rental information contact Cari Boyle. For Arlington Lakes Banquet rentals, contact Stephanie Geuder.
Rental Application Athletic Field Rental Application Large Event Addendum Application
What Events Require a Permit?
- Indoor events
- Events with 25+ attendees
- Commercial use, regardless of the number of participants.
- Events that require proof of insurance or Village of Arlington Heights licenses, for example, outside food or entertainment vendors, the use of a generator or amplified music, and tents, bounce houses, and items that must be secured with sandbags.
- Activities that require the approval of the Park District Directors or Board of Commissioners.
How to Apply for a Permit:
- Applications are reviewed on a first-come, first-served basis and must be approved by the facility supervisor.
- A rental application must be submitted to the facility supervisor at least two weeks (10 business days) prior to the date of an event or the first date in a series of events.
- Print out, complete and sign, and submit the application to the facility you wish to rent. If unsure of the facility, please submit your application to Cari Boyle, Rental Supervisor.
- Once staff receives a completed application, they will contact you within a week regarding availability and pricing.
- Payment, Certificates of Additional Insurance, event maps, Village of Arlington Heights licenses, and any other requirement documents must be submitted before a permit is approved and issued.
Other Considerations:
- Renters are responsible for ensuring that their guests follow all Park District ordinances and guidelines current on the date of their rental.
- New for 2024! Applications for events with 100+ total guests or that are open to the public must include a completed Large Event Rental Addendum.
- Maximum indoor/outdoor event capacities must be observed.
- Due to the size and scope of an event or conflicts with Park District programs, we may not be able to accommodate some rental requests.
Prohibited Items:
- Alcohol use is prohibited on all Park District property except at the Arlington Lakes and Nickol Knoll Golf Courses and Heritage Tennis Club.
- Smoking and the use of smokeless tobacco products are prohibited in all Park District buildings and fenced areas and within 50 feet of playgrounds, shelters, and outdoor athletic facilities and fields
- Fireworks, firearms, open flames, and explosive materials.
- Difficult to clean items, for example, pinatas, confetti, glitter, powder.
- Pets of any kind are not allowed on Park District property.
- For more information on what is and is not allowed, please view all Park District Ordinances.
Explore Our Wide Variety of Rental Facilities!
Rooms, Gymnasiums and Tennis Courts
You may reserve gyms, meeting rooms, and tennis courts at a variety of Park District facilities. Renters are responsible for ensuring that their guests follow all Park District ordinances and guidelines current on the date of their rental.
Room rentals include tables and chairs. Some facilities have sinks, counters, and access to refrigerators.
Arlington Heights Historical Museum
The Arlington Room at the Museum is well suited for business meetings and can seat up to 50-75 people, depending on the room setup. There is an adjacent kitchenette with a refrigerator and sink, and the room has a digital smart board, portable digital projection system, and free Wi-Fi. Click here to view facility information and Museum-specific rental rates and to complete an online rental application.
Arlington Lakes Golf Club – Banquet Rentals
The golf course clubhouse has two banquet rooms with balconies and views of the golf course. The Hearth Room seats up to 115 people and the Festival Room seats up to 40 people. Round tables are available, and alcohol may be served at this facility. Please click here for banquet information and rates. Banquet rates differ from the rates and information listed below.
Arlington Ridge Center
The ARC has two large multi-purpose rooms with a capacity of 50 people each. The two rooms may be rented together for a space that has a capacity of up to 100 people. You may also rent either half of the ARC gym (one full basketball court) or the full ARC gym (two full basketball courts) on Saturday or Sundays from 7-9pm. For gym and room rental information, contact Matt Healy, Facility Manager, at mhealy@ahpd.org.
For pool rental information, please visit Pool Rentals for more information.
Camelot Park Community Center
Camelot has a full gym and a small multipurpose room that seats up to 36 people and has a sink, refrigerator, and microwave.
Frontier Park Community Center
Frontier Park has a small gym with athletic tile flooring.
Pioneer Park Community Center
Pioneer has a full gym and a large multi-purpose room that seats up to 75 people and has sinks and a refrigerator.
Recreation Park Community Center
Recreation has a small gym with wood flooring and a small meeting room that seats up to 36 people with adjacent access to a sink and refrigerator. Please be aware, the building is not ADA accessible.
Tennis and Racquet Courts (Indoor)
- Forest View Racquet and Fitness Club has tennis and racquetball courts, a small meeting room and a dance studio.
- Heritage Tennis Club has tennis courts and a small meeting room. Alcohol service is allowed at this facility.
Rental Rates
Fees are determined by multiple factors including the renter’s residency status, the date of the event, and the size of the rental space. Applications must be submitted at least two weeks before the rental date. Once we’ve received your completed application, staff will reply within one week with a price quote.
Fees include table and chair set up. Renters are responsible for cleaning up and removing all food and other party supplies from the rental space.
Meeting Room Rental Rates | May 1, 2023 through April 30, 2025
| Small weekday | Small weekend/ off-time | Large weekday | Large weekend/ off-time | |
|---|---|---|---|---|
| Resident | $40/ hour | $50/hour | $50/hour | $60/hour |
| Non-Resident | $55/hour | $60/ hour | $60/hour | $85/hour |
| Commercial | $70/hour | $90/hour | $90/hour | $105/hour |
Gym Rental Rates | May 1, 2023 through April 30, 2025
| Small weekday | Small weekend/ off-time | Large weekday | Large weekend/ off-time | |
|---|---|---|---|---|
| Resident | $60/hour | $70/hour | $90/hour | $100/hour |
| Non-Resident | $85/hour | $105/hour | $125/ hour | $140/hour |
| Commercial | $105/hour | $135/hour | $155/hour | $175/hour |
Additional requirements
- If renting on a weekend or off-time, rooms must be reserved for the following minimum hours:
- two hours for gyms and specialty rooms
- three hours for small meeting rooms
- four hours for large meeting rooms
- Renters pay for all use of a space, including set up and clean up time.
- Renters must clean and exit the rented space at the end of the permitted time.
- If a rental ends when the building is otherwise closed, renters and all guests must leave the building no later than 10 minutes past the permitted time.
- Renters staying beyond these times will be additionally charged at 1 1/2 times the rental rate in 15-minute increments and may be prohibited from renting in the future.
The Park District has over 50 parks that may be reserved for outdoor events! Scroll down for shelter and center details or use our Park Locator to explore and find amenities at all of our parks
Amenities and Information
- Renters are responsible for ensuring that their guests comply with all Park District ordinances and guidelines current on the date of their rental.
- New for 2024! Applications for events with 100+ total guests or that are open to the public must include a completed Large Event Rental Addendum.
- Items that require anchoring such as tents larger than 10’x10′ and inflatables:
- Must be secured with sandbags or similar above ground anchors. Staking is prohibited.
- Require a Certificate of Additional insurance (see below)
- Items may not be left unattended. The time required to set up and take down the items must be included in the permit reservation.
- Renters are responsible for cleaning up the rental site and disposing of trash in trash cans or closed trash bags. Excess trash must be removed from Park District property.
- Additional trash cans may be requested for a fee of $50/ five cans.
- Large group and event rentals include 5 additional trash cans in the rental fee.
- Park features like playgrounds and walking paths may not be reserved for exclusive use.
- Water access is not available at any outdoor facilities.
- Electrical access is only available at North School Park for staffed rentals.
- Restrooms:
- Indoor rest rooms are available at community center parks when the centers are open for registration and programs.
- Port-o-let units are available seasonally at locations with athletic fields. You may reserve additional port-o-let units through the Park District for a fee. For some events, the Park District may require renters to reserve additional units.
- Renters wishing to schedule a rain date in advance must pay for the additional date at the standard fee.
- Certificate of Insurance: Commercial rentals, sports and fitness organizations, companies working on Park District property, and events with items that require sandbag or similar anchors, must provide a Certificate of Insurance listing the Arlington Heights Park District (410 N. Arlington Heights Road, Arlington Heights, IL 60004) as additionally insured for $1,000,000 for the date(s) of the event before a permit is issued.
- A Certificate of Additional Insurance may be purchased by the renter or provided by a company the renter hires, for instance, a company providing inflatables. The Park District holds the certificate, is listed as the Certificate Holder, and is typically required to be listed as additionally insured. Examples of activities that may require a Certificate of Insurance:
- Inflatables and tents larger than 10’x10′. Items must be secured with external anchors like sandbags.
- Renter has hired on organization or is employing staff to work on Park District property.
- Commercial rentals
- Use of a generator
| Park | Grilling Allowed | Shelter | Playground | Restrooms |
|---|---|---|---|---|
| Camelot Park | Yes | Seats 50 | Yes | Indoor when center is open, seasonal port-o-let |
| Frontier Park | Yes | Seats 50 | Yes | Indoor when center is open, seasonal port-o-let |
| Hickory Meadows Park | Yes | Seats 40 | No | None |
| North School Park | No | N/A | Yes | Indoor for staffed rentals only |
| Pioneer Park | Yes | N/A | Yes | Indoor when center is open, seasonal port-o-let |
| Recreation Park | Yes | N/A | Yes | Indoor when center is open, seasonal port-o-let |
| Sunset Meadows | Yes | Seats 50 | Yes | Indoor |
| Other Park Space | Some | N/A | Some | Some seasonal port-o-lets |
Rental Rates | May 1, 2023 through April 30, 2025
Rental fees are for a 5-hour block of time. Rentals over 5 hours will be charged a second rental fee.
| Park/Greenspace (up to 5 hours) | Small (0-39 people) | Medium (40-75 people) | Large (75+ people) |
|---|---|---|---|
| Resident | $40 | $65 | $125 |
| Non-Resident | $60 | $95 | $175 |
| Commercial | $45 | $65 | $125 |
| Picnic Shelter (up to 5 hours) | 50 people max |
|---|---|
| Resident | $65 |
| Non-Resident | $90 |
| Commercial | $65 |
There is an additional fee of $25.00 per hour, per staff member, for events that require on-site staff.
The 2024 fee for one additional standard port-o-let unit is $150.00.
The Park District has a variety of athletic fields available for rent. To search for a specific type of field, or for the types of fields at a specific park, please use the Parks & Facility Locator page and filter for a specific feature, like a Ball Field, or for a location, like Pioneer Park.
Renters are responsible for ensuring their participants follow all Park District ordinances and guidelines current on the date of their rental.
What Activities Require a Permit?
If you are visiting your local park and would like to use an athletic field, you are welcome to do so. However, the following uses require a permit:
- Events with 25+ attendees.
- Commercial use (whether for-profit or not-for-profit) regardless of the number of participants.
- Activities which require the exclusive use of a field.
- Activities that require lights or field preparation.
- Activities at locations with scheduled programs.
- Activities that require the approval of a Director or the Board of Commissioners.
Applications
Ball Diamonds | Cari Boyle at cboyle@ahpd.org
Soccer, Football and Lacrosse Fields | Kevin Wollnik at kwollnik@ahpd.org
Cross Country Events | Cari Boyle at cboyle@ahpd.org
Cross Country Meets at Melas Park
The open park space outside of the Melas Park ball diamond complex may be reserved for Cross Country meets. Sports Complex amenities, including access to concessions and indoor restrooms, are only available during regular ball diamond operating hours. Cross Country permits only include the area of Melas Park to the west of the Central Road driveway entrance. If you are interested in using the area to east of the driveway, please contact the Mount Prospect Park District.
| Meet Size | < 300 Attending | 301 – 750 Attending | 750+ Attending |
|---|---|---|---|
| Resident | $105 | $405 | $705 |
| Non-Resident | $205 | $505 | $805 |
| Commercial | $305 | $605 | $905 |
Rentals for 301-750 attendees include two port-o-let units.
Rentals for 750+ people attendees include four port-o-let units.
Cancellations
To cancel or reschedule an event, renters must submit a request, in writing, to the facility supervisor a minimum of 1 week (7 days) prior to the rental date.
- If cancelling prior to the 1 week deadline, renters will receive a full refund or transfer of fees, minus a $5 transaction fee.
- If cancelling inside of one week, the renter will forfeit all fees paid to the Park District.
- A request to move an outdoor event to an indoor space is considered a reschedule. If allowed, standard rates for the indoor space apply.
- Planned rain dates must be scheduled in advance and will be assessed an additional reservation fee per date.
