Rentals

What Events Require a Permit?

• Indoor events
• Events with 25+ attendees
• Commercial use, regardless of the number of participants.
• Events that require proof of insurance or Village of Arlington Heights licenses, for example, outside food or entertainment vendors, the use of a generator or amplified music, and tents, bounce houses, and items that must be secured with sandbags.
• Activities that require the approval of the Park District Directors or Board of Commissioners.

How to Apply for a Permit:

• A rental application must be submitted to the facility supervisor at least two weeks (10 business days) prior to the date of an event or the first date in a series of events.
• Print out, complete and sign, and submit the application to the facility you wish to rent. If unsure of the facility, please contact Megan Hill, Rental Coordinator, at mhill@ahpd.org.
• Applications are reviewed on a first-come, first-served basis and must be approved by the facility supervisor.
  • We cannot hold spaces until the correct facility or supervisor has received a completed application.
  • Once staff receives a completed application, they will contact you within a week regarding availability and pricing.
  • Staff may not be able to confirm the availability of a space more than 3 months prior to a date or until program schedules are finalized.
• Payment, Certificates of Additional Insurance, event maps, Village of Arlington Heights licenses, and any other requirement documents must be submitted before a permit is approved and issued.

Other Considerations:

• Renters are responsible for ensuring that their guests follow all Park District ordinances and guidelines current on the date of their rental.
• New for 2024! Applications for events with 100+ total guests or that are open to the public must include a completed Large Event Rental Addendum.
• Maximum indoor/outdoor event capacities must be observed.
• Due to the size and scope of an event or conflicts with Park District programs, we may not be able to accommodate some rental requests.

Prohibited Items:

• Alcohol use is prohibited on all Park District property except at the Arlington Lakes and Nickol Knoll Golf Courses and Heritage Tennis Club.
• Smoking and the use of smokeless tobacco products are prohibited in all Park District buildings and fenced areas and within 50 feet of playgrounds, shelters, and outdoor athletic facilities and fields
• Fireworks, firearms, open flames, and explosive materials.
• Difficult to clean items, for example, pinatas, confetti, glitter, and powders.
• Pets of any kind are not allowed on Park District property.
• For more information on what is and is not allowed, please view all Park District Ordinances.

Cancellations

To cancel or reschedule an event, renters must submit a request, in writing, to the facility supervisor a minimum of 1 week (7 days) prior to the rental date.

• If cancelling prior to the 1 week deadline, renters will receive a full refund or transfer of fees, minus a $5 transaction fee.
• If cancelling inside of one week, the renter will forfeit all fees paid to the Park District.
• A request to move an outdoor event to an indoor space is considered a reschedule. If allowed, standard rates for the indoor space apply.
• Planned rain dates must be scheduled in advance and will be assessed an additional reservation fee per date.