Outdoor Rentals

The Park District has over 50 parks that may be reserved for outdoor events!

If you would like to reserve space at a park, please click on one of the below facilities for specific information or use our Facility locator to search for additional parks not listed below.

Amenities and Information

  • Renters are responsible for ensuring that their guests comply with all Park District ordinances and guidelines current on the date of their rental.
  • New for 2024! Applications for events with 100+ total guests or that are open to the public must include a completed Large Event Rental Addendum.

  • Items that require anchoring such as tents larger than 10'x10' and inflatables:

    • Must be secured with sandbags or similar external anchors. Staking is prohibited.
    • Require a Certificate of Additional insurance (see below)
    • Items may not be left unattended. The time required to set up and take down the items must be included in the permit reservation.
  • Renters are responsible for cleaning up the rental site and disposing of trash in trash cans or closed trash bags. Excess trash must be removed from Park District property.
    • Decorations that are difficult to display or clean-up such as confetti, glitter, silly string, pinatas, rice, colored powders, etc. are not allowed.
    • Additional trash cans may be requested for a fee of $50/ five cans. (Large event rentals include 5 additional trash cans in the rental fee).
  • Park features like playgrounds and walking paths may not be reserved for exclusive use.
  • Water access is not available at any outdoor facilities.
  • Electrical access is only available at North School Park for staffed rentals.
  • Grilling is allowed on grill parks at parks where pads are available. For more information, visit Outdoor Grilling.
  • Restrooms:
    • Indoor rest rooms are available at community center parks when the centers are open for registration and programs.
    • Port-o-let units are available seasonally at locations with athletic fields. You may reserve additional port-o-let units through the Park District for a fee. For some events, the Park District may require renters to reserve additional units.
  • Renters wishing to schedule a rain date in advance must pay for the additional date at the standard fee.
  • Certificate of Insurance: Commercial rentals, sports and fitness organizations, companies working on Park District property, and events with items that require external anchors must provide a Certificate of Insurance listing the Arlington Heights Park District as additionally insured for $1,000,000 on the date of the event before a permit is issued.
    • ​The Park District address, for insurance purposes, is 410 N. Arlington Heights Road, Arlington Heights, IL 60004.

 

Submit Rental Applications to Cari Boyle, at cboyle@ahpd.org

Park grilling allowed shelter playground restrooms
Camelot*** Yes seats 50 Yes Indoor when center is open, seasonal port-o-let
Frontier Yes seats 50 Yes Indoor when center is open, seasonal port-o-let
Hickory Meadows Yes seats 40 No None
North School Park No N/A Yes Indoor for staffed rentals only
Pioneer Yes N/A Yes Indoor when center is open, seasonal port-o-let
Recreation Yes N/A Yes Indoor when center is open, seasonal port-o-let
Sunset Meadows Yes seats 50 Yes Indoor
Other park space Some N/A Some Some seasonal port-o-lets

*** Submit applications to Kevin Keister, Camelot Park Supervisor, at kkeister@ahpd.org.

 

Rental Application, Addendum, and Instructions

 

Specialized outdoor rentals

For more information or to reserve space at a specialty facility, please visit the facility page and contact facility staff.

 

Rental Rates: 5/1/23 - 4/30/25

 

Picnic Groves and Open Park space*

  0-39 people 40-74 people 75+ people
Resident (per 5 hours) $40 $65 $125
Non-resident (per 5 hours) $60 $95 $175
Commercial (per hour) $45 $65 $125

*Does not apply to North School Park.

Picnic Shelter

  Resident Non-resident Commercial
Maximum 50 people $65 for 5 hours $90 for 5 hours $65/ hour

 

Procedures and additional fees

  • Additional fee of $25/ hour, per staff member, is assessed for events that require on-site staff.
  • One additional standard port-o-let unit is $125.00.
  • Rental fees are for a 5-hour block of time. Rentals over 5 hours will be charged a second rental fee.
  • The renter must be on-site at Rental time must cover all time the renter will be on property, including time needed to set-up and clean-up.

 

Cancellations

All reschedule and cancellation requests, including requests to move an outdoor event indoors, must be submitted, in writing, to the facility supervisor, a minimum of 72 hours prior to the rental date.

  • If cancelling before the deadline, the renter will be refunded in full minus a $5 transaction fee. 
  • If cancelling inside the 72-hour deadline, the renter will forfeit all fees paid to the Park District.
 

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